8 Tips for Building a High-Performing Remote Team

Remote management becomes more complicated when teams are spread across time zones. Asynchronous work, which reduces the need for meetings and gives employees more flexibility and freedom. Most companies have a dedicated in-house technical team to solve any technical challenges that employees meet. However, remote teams may be spread out so they will need a special arrangement with regards to dealing with technical challenges.

How to choose a remote team

There is a lot of difference when the teams are sitting right in front of the office and when they are working outside of an office. Despite your best efforts, remote teams do sometimes suffer from poor productivity. Often, the source is a lack of motivation, connectedness, or morale. After all, remote workers do report higher levels of loneliness and disconnectedness from the organization. This is just one of the reasons it’s especially important for managers to pay careful attention to time zones.

We all became way too familiar with Zoom as a video conferencing tool. Every experience I’ve had with it has been awesome from a technical perspective. The video quality is extremely high-quality, you can easily record the call, and there’s a variety of adjacent benefits . Ranging from a customer database for your support team or email marketing sequences for your marketing team, HubSpot has a range of tools and resources to automate your entire business.

Establish a virtual social meeting point

Our free Weekly Newsletter includes new remote and flexible job listings, information on top companies hiring, helpful articles, special offers, and more. Consider offering flexible schedules and be open as your employees find new ways of working that work best for them. Encouraging asynchronous over synchronous communication also helps ease the burden on workers who have to contend with kids at home and other extra responsibilities during the pandemic. Make the effort to build trust with your remote team by taking a step back and letting them prove to you just how competent and dedicated they are. By knowing your employees’ aspirations, you could easily determine how to connect them to those of the company. This has a positive effect on engagement, job satisfaction, and loyalty.

This data holds true across all industries and job types, including both “blue collar” and “white collar” jobs that traditionally required on-site work. Those new to remote work require training and support to help them get set up for success. Please note that employees and independent contractors entail different working relationships.

Gather feedback regularly

They could be in one geographical area or spread out across multiple time zones. Remote teams aren’t confined to a traditional office, so they have the flexibility to work from home or anywhere else. Consider using online technology tools to how to hire a remote team keep projects, tasks, individuals’ deliverables, and timelines in one central place. Updated in real-time, cloud-based project management and collaboration software helps to ensure that all of your team members can see where projects stand.

How to choose a remote team

Create a shared folder for your teams instead of sharing passwords individually and customize each user’s permissions so they only access what they need. Automate processes using powerful administration and collaboration tools. Built-in video conferencing, screen sharing and visual presentation mode to conduct highly interactive and engaging meetings.

For example, it’s easy to create «channels» , but if you don’t set clear team communication boundaries, it can be easy to become overwhelmed by the number of conversations happening. It’s critical for everyone to be on the same page and know their deliverables and deadlines. Moreover, remote team members need to understand their role in helping your organization fulfill its vision and accomplish its goals.

How to Set Up Your Remote Distributed Team: Days 1 – 7

That’s because working from home comes with many challenges, and not everyone can cope with them. One of the primary challenges that needs navigating is, of course, time zone issues. You might have employees working in the Pacific time zone, while others are in a popular remote work location like Lisbon, Portugal. Let your current employees share their experience, what they like about working remotely, and why they chose your company.

This allows you to check whether team members are following the process correctly when working remotely. Remote team management tools provide all the features for virtual teams to collaborate while working remotely on projects. These team management tools usually provide project management tools, project plans, document sharing, task management, chat rooms, and other collaborative features. A remote team management tool is a software application that allows managers to manage the entire team from one place. It helps to keep track of different tasks and activities happening in a company, whether it’s an in-person office or a remote environment across multiple time zones.

The first person you should contact for feedback is your team leaders and managers. They will have a broader perspective of the remote work process and will be able to tell you what’s working and what isn’t. It’s also more likely for individual team members to be honest with them about their problems than upper management or HR. In terms of collaboration, distributed and co-located teams aren’t all that different. They still need to exchange information and create action through the proper channels. A remote team member in both formats needs to be informed on the work and progress of their peers.

How to choose a remote team

Make sure they understand why something needs to be done; this will enable them to assist you in the most effective way possible. They will have a greater sense of judgment when it comes to decision-making. Remote employees can sometimes feel isolated from their team members. This can lead to feelings of loneliness and make staying motivated difficult. Remote teams can sometimes lack the cohesion that traditional office teams have.

Establish Goals and Expectations Early

Having people respond to questions after eight hours will certainly slow down any tasks your team is trying to complete. Research shows that 44% of global companies allow remote work to some extent, while 16% of them are fully remote. If you haven’t already, you’ve probably thought about hiring someone remotely, or allowing team members to work from home, at least some of the time. And it’s completely understandable, as there are many perks to hiring outside of your locale, or allowing employees to work remotely.

  • Your remote workers are likely to have different opinions about working remotely.
  • Remote teams – with all their advantages and challenges – are here to stay in a big way.
  • Your company is also assured of compliance as the EOR has in-country expertise in running payroll and can overcome any regulatory issues or payroll mistakes.
  • On the one hand, our onboarding process is concerned with seeing whether we can collaborate effectively with the onboardee.
  • This can include everything from project management software to video conferencing tools.
  • It includes things like working hours, communication expectations, team access to work-related tools, and more.

When employees come to the office in the morning, it’s easy to discuss ideas with them when you meet at the cafeteria or wait for a meeting to start. However, when they work remotely, it’s easy to neglect such engagement. This is the time where coworkers can see each other as more than just coworkers, and for managers to see the small unique traits that make their teams do what they do best. For example, maybe two members of your team haven’t been seeing eye-to-eye on collaborating on a key project. Transparency should also be incorporated into relationships among team members, not just the management and employees.

Creating a Healthy Company Culture

You’ll have just enough time for human connection with them without it feeling forced. Remote-first companies such as Automaticc support remote workers with a stipend for workspace effects that minimize distractions and enhance productivity. At https://globalcloudteam.com/ Remote Year, we offer co-working workspaces designed to help workers perform at peak levels. Steps to increasing time to value through onboarding include developing a 2-week plan to help them get familiar with the demands of their new job.

It’s important to take a breather every once in a while and ask your employees if you’re doing the right thing and if they’re enjoying working with you. To know whether you’re on the right track or not, ask your team for feedback regularly to find out how satisfied they are with the way things are. Tracking time when working remotely is not as simple as you might initially think. Long gone are the days when employees had a card that they would punch in at 9 AM and punch out at 5 PM. Productivity we measured productivity by how much time someone spent on the job rather than the results achieved. For specific tasks – there are plenty of tools that make it easy to get things done remotely.

Time-sensitive communications should be handled via live chat apps. Make it known that you are allowing more flexible scheduling for as long as the remote work continues. Ask for employees to consistently communicate what they need to maintain productivity as remote workers, and do your best to meet those needs.

#8 Create Well-Documented Processes

There are numerous advantages to implementing a new work-from-home policy. However, to ensure a team is successful with their newfound freedom, employers must build a clear remote work strategy. Owl Labs reported that everyone from VPs and C-level executives to individual contributors works remotely at least some of the time. There are other circumstances when quick collaboration is more important than visual detail.

Imagine going to the dentist and coming back to dozens of notifications and conversations to catch up on. However, one of the benefits of Slack is integrating several Slack apps (such as Friday!) to streamline your work and communication flow. While we love the benefits of working wherever you want, it can also be difficult at times. Encourage social interactions and small talk Set aside a time in the day where remote workers can have casual conversations. “Water cooler” chats are great ways for employees to take a break from work.

There are several remote teams management tools that can help with this, such as Asana or Trello. Your remote workers are likely to have different opinions about working remotely. Some would prefer to stick to a strict 9–5 schedule, while others might be more comfortable with flexible hours. It’s important to understand the preferences of each member of your remote workers to manage remote teams effectively.

Remote Teams Management Tips for Managers

Figure out a target that you want to achieve so you can see if you’re on pace. All numbers are subjective, and without an overall goal, they can shift them in either a positive or negative direction regardless of the actual results. Send them all the relevant company information like time schedules, pay structure, and your mission statement. Employment agreements are influenced by the company’s home country, as well as the employee’s country of residence. The employment laws of the worker’s own country or where the work is performed may override any contractual notice periods or causes for termination.

Remote workers set up their own schedule, but they’ll still want to know what the job requires and their obligations. Let them know the level of flexibility you’re offering and, if possible, provide them a glimpse of what it’s like to be an employee in your company. If you don’t add team building to your calendar, several days, weeks, or months may pass without you checking in on your team aside from work-related matters. By actively engaging often, you’ll help your employees feel acknowledged, appreciated, and like an essential member of the pack.

Remind your remote team members of them and use them to both support and inspire. If you’re just moving to a remote model for the first time, or even if it is an ongoing process, gathering feedback is essential to make sure that it’s working well for your team. Use a good task management or project management system so everyone knows where they are and what they have to do. In a physical environment, relationships are more easily established and maintained, but some managers struggle to achieve this when staff are working from home. If you micromanage, these are issues you may not overcome without changing your own management style.

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