Bookkeeping for Independent Contractors: Everything You Need to Know

accountant for contractors

In this guide, we address some of those challenges and cover the basics of construction accounting. Follow this resource step-by-step to establish an effective accounting process, avoid costly mistakes, and make more money. Please feel free to get in touch if you have any questions or are looking for an experienced contractor accountant to look after you. Please make sure that you check if the accountant for a small business has a good reputation. You can do this by looking to see if they have contractor accountant recommendations on social media, i.e., on their LinkedIn profile.

They will better understand how to charge for their services by understanding their expenses. Many new independent contractors will start out doing bookkeeping themselves. Cash can be tight early on, so being responsible for your books can help you save some money while starting your business. You will want to open a bank account specifically as an independent contractor business. In the case of an audit, it is helpful to have everything separate, primarily if you classify yourself as a business. Different accounts will help you prove your records if your claims are in question.

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While there are charges for some extra features like payment processing, payroll, and bookkeeping support, the free starting price point makes it a winner for many independent contractors. Talk with knowledgeable CPAs who understand what construction contractors — primes and subs —  need for tax preparation, planning, and more. Stay focused on your work with financial support from accounting professionals you trust.

Contractors can typically determine their requirements, especially when entering another jurisdiction, by checking with their local union business manager. You can take advantage of a variety of tax deductions, but you have to document your expenses with receipts and invoices. You should check if you will be assigned an account manager who will look after you daily. Passageway Financial is a Certified Public Accountant, bookkeeper and tax firm based out of the Minneapolis St. Paul Twin Cities region. Performance Financial is a Des Moines Iowa Accountant that serves small businesses.

Construction and Contractor Accounting

The accountant will be able to let you know what they will do, and they can also let you know what you will need to do. As a contractor and UK business owner, you must meet various filing dates as a company director and someone who files a Self-Assessment Tax Return. Although your accountant will help you meet all these, it is handy to know when to file the company accounts and other documents.

accountant for contractors

Bench doesn’t include accounting, but it does provide the reports and support you need for your accountant to take care of things come tax day. Whether it’s insurances, rentals, tools, labor, equipment, maintenance, training, workers’ comp, this all adds up to lots of work for the accountant. Unlike construction companies, most business have far less to account for and their accounting is easier to do, but with a construction company, it’s very, very easy to miss some expenses. As your business continues to grow, you will see how beneficial it would be to have the time you spend on bookkeeping to complete work within your expertise, acquire new clients and more. Hiring a professional to take care of your bookkeeping services will allow you the freedom you need to grow your business as an independent contractor.

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Under the completed contract method (CCM), contract income isn’t reported until the project finishes. Of course, that doesn’t mean there aren’t expenses during construction or that contractors can’t bill in the meantime. This sometimes means contractors are able to defer taxable revenue if the contract won’t be completed until the following tax year.

accountant for contractors

If you do not have the documentation, you cannot back up your costs if there is an audit. Once the company has started trading, there will be many questions that arise. At SMH Contractors Ltd our Chartered Accountants promise you three key things; first rate expert advice, a consistent point of contact, and value for money.

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In general, a construction business with gross receipts over $10 million must use the percentage of completion revenue recognition method for tax purposes. A construction business with gross receipts under $10 million can use the completed contract method on construction projects that last less than two years. They’re only required to use the percentage of completion method for construction contracts that extend over two years. A good accountant will make sure that your company meets all of its official filing duties. Their overall contractor accountancy services package should be value for money.

  • Tracking the money you bring in and the money you send out of your account is essential as an independent contractor.
  • Additionally, the equipment they install might follow a standard markup table by item or price, such as “2x” for a disposable air filter.
  • This is a smart plan regardless, but especially if you are classified as a business.
  • It’s important to note that while hiring an accountant can be expensive, it can also be a worthwhile investment in your business.
  • At Naail & Co, we take a proactive approach to managing your financial and taxation affairs.

This means the business owner is responsible for withholding and reporting a certain portion of the wages earned by the employee. These withholding’s are the employees tax liability, social security, medicare and unemployment taxes in each pay check. At the end of the year, the total taxable income must be proven with the W-2 form filed before the annual deadline in April. Finally, you may be new to the contracting world and do not have any colleagues to ask for help. Your recruitment agency may also be trying to encourage you to join a large contractor accountancy firm. There is often a ‘preferred supplier’ relationship between recruiters and some accountants.

How to choose the right accountant for your needs

Having organized books will also help your business ensure that every invoice is sent out on time, that your accounts receivable is not going unpaid, and that you pay your credit card bills. You will get paid for the projects you work on, do taxes on your own, and work when you want to work. In addition to IR35 contract reviews, many contractors choose to protect themselves with Tax Enquiry Insurance, which can cover legal accountant for independent contractors fees in the event of investigation by HMRC. Getting IR35 wrong can be financially crippling, so you’d be wise to think carefully about the services you need. Very few accountants have access to IR35 experts and experience in supporting contractors. QAccounting is working alongside specialists IR35 accountants that have worked at the forefront of IR35 compliance since the legislation was introduced nearly 20 years ago.

accountant for contractors

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